Federation of New Zealand Aquatic Societies Incorporated (FNZAS)
Privacy Statement

1. About Us

The Federation of New Zealand Aquatic Societies Incorporated (FNZAS) is a national body representing affiliated aquarium societies across New Zealand. We are committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 2020.

2. Personal Information We Collect

·         Name and contact details (such as email address, phone number, and address)

·         Club affiliation and membership details

·         Roles, skills, or interests relevant to FNZAS activities

·         Photographs or video recordings taken at FNZAS events

·         Payment information relating to membership fees (note: we do not store full payment card details where third-party providers are used)

·         Website usage information (such as IP address, browser type, and interaction data)

·         Communications with FNZAS (including emails and enquiries)

3. How We Collect Your Information

We collect personal information directly from you when you:

·         Complete membership forms (directly or via affiliated clubs)

·         Register for events or competitions

·         Contact us via email, website, or social media

·         Participate in FNZAS activities

We may also receive information from affiliated clubs where you have consented to FNZAS membership.

4. Purpose of Collection and Use

We collect and use your personal information to:

·         Administer FNZAS membership and maintain membership records

·         Communicate with you about FNZAS activities, events, and updates

·         Coordinate events, competitions, and society functions

·         Meet legal and regulatory obligations

·         Promote FNZAS and the hobby (including publishing images where appropriate)

·         Maintain and improve our website and services

We will only use your information for the purposes for which it was collected or for directly related purposes.

5. Disclosure of Personal Information

We may share your personal information:

·         With FNZAS executive members and authorised delegates for operational purposes

·         With affiliated clubs, where necessary to manage membership or events

·         With service providers (e.g., email platforms, website hosting providers) who assist us in delivering services

·         Where required or permitted by law

·         With your consent

We take reasonable steps to ensure any third parties we engage protect your information.

6. Storage and Security

We store personal information in secure systems, which may include:

·         Cloud-based storage platforms

·         Membership databases

·         Physical records (where applicable)

We take reasonable steps to protect personal information from loss, unauthorised access, disclosure, or misuse.

7. Overseas Disclosure

Some of our service providers (e.g., cloud or email systems) may store or process data outside New Zealand. Where this occurs, we take reasonable steps to ensure your information is protected in accordance with the Privacy Act 2020.

8. Retention of Information

We retain personal information only for as long as it is required for the purposes for which it was collected, or as required by law.

9. Your Rights (Access and Correction)

Under the Privacy Act 2020, you have the right to request access to the personal information we hold about you and to request correction of that information if you believe it is inaccurate.

10. Providing Information is Optional

Providing some information is optional. However, if you choose not to provide required information, we may be unable to process your membership or provide certain services.

11. Contact Us

·         Privacy Officer: Michael Wilson - Secretary, FNZAS

·         Email: [email protected]

·         Website: www.aquariumworld.nz

12. Changes to This Privacy Statement

We may update this privacy statement from time to time. The latest version will be available on our website.

Notice updated: 23 June 2026