FNZAS Privacy Policy
Federation of New Zealand Aquatic Societies Incorporated (FNZAS)
Privacy Statement
1. About Us
The Federation of New Zealand Aquatic Societies Incorporated (FNZAS) is a national body representing affiliated aquarium societies across New Zealand. We are committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 2020.
2. Personal Information We Collect
Name and contact details (such as email address, phone number, and address)
Club affiliation and membership details
Roles, skills, or interests relevant to FNZAS activities
Photographs or video recordings taken at FNZAS events
Payment information relating to membership fees (note: we do not store full payment card details where third-party providers are used)
Website usage information (such as IP address, browser type, and interaction data)
Communications with FNZAS (including emails and enquiries)
3. How We Collect Your Information
We collect personal information directly from you when you:
Complete membership forms (directly or via affiliated clubs)
Register for events or competitions
Contact us via email, website, or social media
Participate in FNZAS activities
We may also receive information from affiliated clubs where you have consented to FNZAS membership.
4. Purpose of Collection and Use
We collect and use your personal information to:
Administer FNZAS membership and maintain membership records
Communicate with you about FNZAS activities, events, and updates
Coordinate events, competitions, and society functions
Meet legal and regulatory obligations
Promote FNZAS and the hobby (including publishing images where appropriate)
Maintain and improve our website and services
We will only use your information for the purposes for which it was collected or for directly related purposes.
5. Disclosure of Personal Information
We may share your personal information:
With FNZAS executive members and authorised delegates for operational purposes
With affiliated clubs, where necessary to manage membership or events
With service providers (e.g., email platforms, website hosting providers) who assist us in delivering services
Where required or permitted by law
With your consent
We take reasonable steps to ensure any third parties we engage protect your information.
6. Storage and Security
We store personal information in secure systems, which may include:
Cloud-based storage platforms
Membership databases
Physical records (where applicable)
We take reasonable steps to protect personal information from loss, unauthorised access, disclosure, or misuse.
7. Overseas Disclosure
Some of our service providers (e.g., cloud or email systems) may store or process data outside New Zealand. Where this occurs, we take reasonable steps to ensure your information is protected in accordance with the Privacy Act 2020.
8. Retention of Information
We retain personal information only for as long as it is required for the purposes for which it was collected, or as required by law.
9. Your Rights (Access and Correction)
Under the Privacy Act 2020, you have the right to request access to the personal information we hold about you and to request correction of that information if you believe it is inaccurate.
10. Providing Information is Optional
Providing some information is optional. However, if you choose not to provide required information, we may be unable to process your membership or provide certain services.
11. Contact Us
Privacy Officer: Michael Wilson - Secretary, FNZAS
Email: [email protected]
Website: www.aquariumworld.nz
12. Changes to This Privacy Statement
We may update this privacy statement from time to time. The latest version will be available on our website.
Notice updated: 23 June 2026